Health & Safety Measures
Read below for complete details on safety requirements needed to enter the event, along with safety and hygiene measures guests can expect at the event:
These measures will continue to evolve as we revise our protocols to follow updated guidance from public health authorities and maintain the most relevant levels of protection for our attendees and employees. As protocols change, this information will be updated.
ICDevents has instituted a mandatory COVID-19 vaccination policy for all in-person participants across our conferences. For everyone’s safety, attendees who are not able to provide proof of vaccination or recent negative test results are encouraged to use our virtual event platform instead.
According to the state of Massachusetts, masks are not required for fully vaccinated guests unless you are at an increased risk. We will continue to monitor this leading up to the conference dates.
Personal Protective Equipment (PPE): Masks will be available on-site if a guest does not have their own.
Enhanced Cleaning: There will be continuous sanitation throughout the course of the event, with a focus on "high-touch areas" such as door handles, restrooms, and food and beverage areas. Rigorous cleaning protocols, including frequent sanitizing of public areas and other high traffic/high contact touchpoints, using Ecolab hospital-grade (CDC-approved) cleaning products.
Staff: Enhanced Stay Safe with Sonesta training, masks, gloves, and other protective equipment for the venue’s and event employees, and daily health checks.
Enhanced Meeting & Event Space Protocols: Room set-ups with appropriate physical distancing, removal of non-essential items, enhanced cleaning and sanitizing protocols, and modified food & beverage offerings, including single-serve items.
Distancing: We will follow a 3-foot radial distance / 6 feet of physical distance per person. One-way entrances and exits into and in the general meeting spaces; session rooms, lounges, table rounds, and seating areas will be arranged to ensure social distancing. Elevators and Restrooms will have capacity controls.
Sponsor Displays: Alcohol wipes and sanitizer will be distributed to sponsors prior to the event to disinfect any display surfaces throughout the day and to use regularly for personal sanitization.
The Venue and Host Hotel:
Royal Sonesta “Stay Safe with Sonesta” Pledge:
Sonesta cares deeply about the health and well-being of our guests and employees. We have developed a rigorous new health and cleanliness program, Stay Safe with Sonesta, for all of our U.S. hotels. Working with Ecolab Inc., a leading provider of cleaning and disinfecting solutions for the hospitality industry, we have designed the Stay Safe with Sonesta program to meet or exceed applicable CDC and/or governmental requirements and guidance related to the current Coronavirus pandemic. The program will continue to evolve as we revise our protocols to follow updated guidance from public health authorities and maintain the most relevant levels of protection for our guests and employees.